Executive Support Officer

The West Midlands and South West Area Team is part of the Cities and Local Growth Unit. It is a joint team between the Department for Business and Trade and the Ministry for Housing, Communities and Local Government. The Unit represents Government’s local growth work across the whole of the UK, focusing on relationships with local partners and delivery across local growth, communities, devolution and industrial strategy.
Area teams are experts on places. We have a strong grasp of the facts and figures, but facts and figures don’t explain a place. We understand local individuals and institutions, issues and opportunities. We know how places feel. We know their history. We can tell stories about them and work with them to deliver change – to deliver central Government priorities on economic growth.
We are looking for an individual keen to help support two Deputy Directors and the team to drive economic development across the two regions we cover and someone who has a real passion for the area. You will need to be adaptable and resilient, ready to be flexible to accommodate change. You will be bringing people together, and will need to be able to maintain positive, professional and trusting working relationships with a wide range of people within and outside the organisation. Moreover, you will need to be able to come up with fresh approaches and new ideas for better ways to do things within the team, and in the wider unit.
This is a team that supports people develop in their careers and is an open, inclusive and enjoyable place to work. We are committed to the welfare of all our people and take mental health and work-life balance seriously. We would love to see applications from a diverse range of candidates., + Providing executive support to the West Midlands/South-West Deputy Directors (job share) – this will include diary and in-box management, coordinating briefings, and assigning actions.
+ Work with area leads on briefings, visits, correspondence and Parliamentary Questions.
+ Organise and create regular comms to the team, highlighting key messages and programme updates
+ Horizon scanning to identify and resolve emerging issues.
+ Support knowledge / information management for the teams - building, maintaining and improving a series of systems which provide our teams with high quality information about our places.
+ Providing corporate support for the teams through co-ordination of team meetings, forward planning and managing team priorities.
+ Supporting Team and Group corporate activities as necessary- provide cross team support as required on wider team meetings, visits and emerging projects as required., We'll assess you against these behaviours during the selection process:
+ Communicating and Influencing
+ Working Together
+ Seeing the Big Picture
+ Making Effective Decisions, Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.
Please ensure that you check your emails regularly as all updates from us will be sent to you this way.
To apply for this post, you will be asked to complete the following as part of the online application:
+ A CV setting out your career history, with key responsibilities and achievements. Provide employment history that relates to the essential criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 2 x A4 pages.
+ A Personal Statement of up to 500 words, explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential criteria.
It is likely that the sift will take place 1-2 weeks after the closing date and interviews 3-4 weeks after the closing date, though this is subject to change.
In the event of a large number of applicants, an initial short sift will be conducted on the Personal Statement. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview.
Reasonable Adjustments
We are committed to supporting candidates so they can perform at their best throughout the recruitment process. This includes making reasonable adjustments to our process. In order to request an adjustment:
Complete the ‘Assistance required’ section on the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process.
Alternatively contact the Government Recruitment Service at DBTrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Candidate Support
You may want to join a virtual Candidate Support Session. These sessions include helpful tips and advice on the recruitment process, from application to interview.
Please see attached Candidate Pack for further information on: Diversity and Inclusion; Benefits; Learning and Development; Working Patterns and what we deliver as a department.
Further Information:
+ A reserve list may be held for a period of 12 months from which further appointments can be made. Reserve Lists will be for each location and appointments made in merit order based on location preferences.
+ Any move to the Department for Business and Trade from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments.
+ The Department will not consider sponsoring a visa or issuing a Certificate of Sponsorship. We are unable to offer advice on any Visa and Immigration cases.
+ New entrants are expected to join on the minimum of the pay band.
+ Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty. Any applicant who has details held on the IFD will be refused employment.
+ A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
+ Terms and Conditions are attached. Please take time to read the document to determine how these may affect you.
+ Please note – the successful candidate will be expected to remain in post for a minimum of 18 months before being released for another role.
+ This role may be considered as a secondment opportunity. Please reach out to the hiring manager listed at the bottom of this advert to discuss.
+ Candidates that do not quite meet the standard for this role may be offered a position at a lower grade.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

+ Strong interpersonal skills, and an ability to build relationships across the team, the group, both Departments we work to, and external partners.
+ Excellent verbal and written communication skills with an understanding of how to tailor messaging to different audiences.
+ A proactive, flexible and enthusiastic attitude.
+ Ability to understand and synthesise complex information, identifying links and prioritising work.
+ Creative problem-solver, able to identify, escalate and mitigate risks.
+ High levels of organisation and attention to detail.

Alongside your salary of £28,695, Department for Business and Trade contributes £8,312 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
+ Learning and development tailored to your role
+ An environment with flexible working options
+ A culture encouraging inclusion and diversity
+ A Civil Service pension with an employer contribution of 28.97%
We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities.
Please refer to the attached candidate pack for further information on our benefits.