Facilities Coordinator
CBRE, Inc., City of Westminster
Facilities Coordinator
Salary Not Specified
CBRE, Inc., City of Westminster
- Full time
- Permanent
- Onsite working
Posted 2 weeks ago, 6 Nov | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: 94a8e44626bc4db99829a0f165de6db0
Full Job Description
The main feature of this role will be to provide exceptional customer service and business support in order to contribute to the continued growth and success of the contract. Understanding, anticipating and delivering to customer needs, achieving results within quality and time constraints., Providing support to the client and answer calls and emails in a professional and timely manner
Determine the nature, priority of faults based on information provided by the client
Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders
Co-ordinate with FM Operations, WPS and Engineering Service teams to deliver service excellence in line with contractual obligations
Managing the supply chain and drive them to attend within required SLA's
Driving the engineering team to attend to all callouts within required SLA's
To obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this
Raise and assign work orders to relevant resources
Conduct monthly self-assessment audits in support of quarterly contract performance requirements
Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations
Promote and maintain CBRE culture throughout teams
Monitoring calls received from the customer through to call completion and updating records
Allocation of internal engineers to call outs and maintenance visits, driving the engineering team to attend to all callouts within required SLA's.
Ensure QHSE documentation is maintained and readily available using company systems
Act as a part of site Emergency team i.e. Fire Marshall / First Aider as required for emergency control activities
Manage system as a key user on site including PPM records, reactives and reporting
Promote and maintain company culture throughout the team
Maintain people records such as new starters, leavers, general staff changes, contact details, etc
Raise Purchase Orders for goods or services as required, in compliance of business controls at all times
Approve invoices; goods received notes and statements for payment purposes
Effective communication with all levels of internal teams and external customers
Familiar with daily operations and the specific scope of the contract
Undertake any other duties as requested by the Facilities Manager, Lead Contract Support, or Helpdesk supervisor.
Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification.
Education to A-Level/HNC standard would be beneficial
Training
Very proficient in the use of Outlook, Word, Excel, Access and
PowerPoint. Excel skills to include basic functions, v-lookups, etc.
Experience of using Dynamics, Concept, Maximo.
Experience
Experience of a similar customer facing role in a large corporate office space
Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities.
Strong PC skills
CBRE is the world's leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 80,000 people worldwide, with 2,500 working in the UK. The Company's core services include property sales, leasing and management, facilities and project management, investment management and, research and consulting. In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
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