Facilities Coordinator

The Corporate Real Estate team is responsible for Front of House, hospitality, Events Management and Facilities. The facilities team is responsible for maintaining a safe and comfortable workspace for employees and is in charge of space planning, security, compliance with health and safety regulations., The Facilities Coordinator plays a pivotal role in maintaining a functional, secure, and pleasant working environment, working closely with the CRE Manager and other departments to ensure the firm's needs are met efficiently.,

• Assist the CRE Manager in daily operational tasks, ensuring the smooth functioning of all office facilities in EMEALA.
• Assist in preparing and monitoring the facilities budget, processing invoices, and tracking expenses.
• Provide facilities oversight and support to other Neuberger Berman offices in EMEALA
• Manage and coordinate routine maintenance and repair activities for office equipment, HVAC systems, BMS, and other facility infrastructure.
• Day to day liaison with landlords and local authority officials.
• Solicit bids from contractors for and award contracts after securing required approvals. Maintain a working knowledge of all vendor contracts and ensure specifications are met.
• Assist with managing space allocation and layout planning
• Maintain an inventory of office supplies, furniture, and equipment, ensuring adequate stock levels.
• Ensure that all offices in EMEALA comply with health and safety regulations, and coordinate regular safety inspections.
• Assist in developing and implementing emergency procedures and evacuation plans, and participate in safety drills.
• Respond to and coordinate contractors during out-of-hours building emergencies, such as power outages, ensuring swift and effective resolution.
• Maintain accurate records of facilities operations, including maintenance logs, service contracts, and warranty information.
• Set up and coordinate meeting rooms, including arrangement of furniture and audio/visual equipment.
• Provide support for facilities-related projects, such as office moves, and minor works
• Support the implementation of sustainability programs, such as recycling and energy efficiency measures.
• Oversee the building security measures, including the management of access cards and keys.
• Provide logistical support for events held within the office premises, including setup and breakdown.
• Any other duties as reasonably required
  
  Minimum of 2-3 years' experience in facilities coordination, assistant manager or a similar role.
• Health and Safety Qualification, e.g. IOSH or NEBOSH
• Facilities Management certification e.g. IWFM or IFMA
Technical Skills
• Good understanding of building services and facilities management processes
• Strong organisation skills
• Proficient in the use of standard office software and facilities management systems.
Interpersonal Skills Excellent verbal and written communication skills for interacting with staff and other stakeholders.

Founded in 1939, Neuberger Berman is a private, independent, employee-owned investment manager. From offices in 39 cities worldwide, the firm manages $481 billion in client assets (as of June 30, 2024) across a range of strategies-including equity, fixed income, quantitative and multi-asset class, private equity and hedge funds-on behalf of institutions, advisors and individual investors globally. Tenured, stable and long-term in focus, the firm has built a diverse team-including 750-plus investment professionals and more than 2,800 employees in total-united in their commitment to delivering client outcomes and investment excellence. It is our people who define our culture and have enabled us to be recognized by Pensions & Investments as the first or second "Best Place to Work in Money Management" for last eight consecutive years (firms with 1,000+ employees). Neuberger Berman believes strongly that all employees are entitled to be treated with respect and dignity, and to work in a professional and safe environment. These values are the cornerstone of our firm. We prohibit any form of harassment, whether mental, verbal or physical. We do not tolerate the support of terrorist groups, acts of terrorism, or threats of violence. All who wish to be employed by the firm are expected to uphold these principles.