Head of Portfolio Management

The Central Portfolio Office (CPO) sits at the heart of GSTT's strategic transformation agenda, shaping and managing the portfolio of change projects and programmes to deliver the Trust's strategy - 'Better, faster, fairer healthcare for all'.
The Trust has an ambitious capital programme with significant investments in digital technology, medical equipment and estates; as well as a wider transformation agenda to transform public healthcare in the UK.
Your role will lead on the delivery and improvement of Portfolio Management across the Trust's Clinical Groups and Corporate Functions.
To be effective in the role, you will already have experience of supporting organisations to prioritise and deliver their change agendas. If you are passionate about innovation and transformation in public healthcare, and possess strong organizational and communication skills, we invite you to apply., Strategy and Prioritisation: Lead a team of business partners to design, manage and continuously improve the Portfolio Management governance process for Clinical Groups and Corporate Functions.
Benefits Management: Lead on Benefits Management for the Trust. Create and maintain a Trust wide benefits register and ensure regular reporting on benefits realisation to leadership teams and the board to ensure the Trust achieves it's strategic objectives.
Major Programmes: Support the Head of Major Programmes and Portfolio to provide assurance on the major programme portfolio (ongoing assurance, gateway reviews, programme health checks).
Team Leadership: As a member of the CPO's senior leadership team, support the management and development of a team of high performing, senior portfolio management professionals. Lead and deliver special projects as required by the Deputy CEO., Strategy and prioritisation
+ Work with the wider DCEO team to shape the Trust's portfolio of programmes and projects in order to deliver its strategy and performance objectives.
+ Lead for the Central Portfolio Office on the annual refresh of the Trust Medium Term Capital Plan, working with the strategic finance department. Lead the team of business partners to identify any requirements for capital investment and coordinate the development of high-quality concept cases as an input to prioritisation.
+ Influence the annual business planning process to help Clinical Groups and Corporate Functions to identify their top priorities and to align the change portfolio to available bandwidth and resources.
+ Provide direct support to Corporate Functions leadership teams to identify their local priorities, and to develop 'concept cases' as an input to the Trust prioritisation process.
+ Support the annual business planning process in the Clinical Groups, working with leadership teams to identify transformation priorities and to align the project portfolio with available resources and organizational bandwidth.
+ Work in a matrix management style and foster close working relations with other stakeholders across the organization.
Portfolio Management
+ Lead the team of business partners to design, manage and continuously improve the Portfolio Management governance process for Clinical Groups and Corporate Functions across the Trust. Act as an expert advisor on portfolio management best practice to Clinical Group and functional leadership teams.
+ Actively manage the portfolio management board meetings across the Trust working directly with operational and clinical leaders in order to develop agendas, support the production of papers, and provide chair's briefs.
+ Provide challenge to Clinical Group and corporate function leadership teams regarding the progress of specific projects and the alignment of the overall portfolio. Deliver challenging messages constructively to support leadership teams to make difficult decisions regarding the shape of the project portfolio.
+ Proactively monitor progress to ensure the portfolio is managed in line with the Trust's strategy and values, standing financial instructions and project management processes.
+ Support and shape the development of multi-year programmes in an evolving, complex and sometimes ambiguous environment.
+ Facilitate information and flow of communication between Clinical Group stakeholders and delivery teams across the Trust
+ Own the Trust 'Project Playbook', a repository of Trust Policy documentation that sets out how change is delivered in GSTT, continuously updating and improving this to effectively communicate how to deliver change.
+ Manage change control for the Trusts change portfolio, applying the new project gateway assessment to any proposals for new work.
+ Champion and ensure the use of appropriate project management practices including the use of the digital PPM tool. Provide training and support to Clinical Group stakeholders on the PPM tool.
+ Support the Head of Major Programmes and Portfolio to provide assurance on the major programme portfolio (ongoing assurance, gateway reviews, programme health checks).
+ Support the development of, and provide assurance on, programme reports going to TEC and TMP.
Benefits Management
+ Lead on Benefits Management for the Trust, owning the Trust's policies and standards for benefits management across the project lifecycle. Identify opportunities to continually improve the process.
+ Lead the development and maintenance of a Trust wide benefits register and ensure regular reporting on benefits realisation to the appropriate governance forums. Work collaboratively with the finance function and the operational productivity team to avoid any double counting of benefits
+ Provide expert support to Clinical Groups and Corporate Functions on business case development and benefits realisation.
+ Provide direct support and coaching to individual SROs and project teams developing business cases in line with GSTT policy and Treasury best practice.
+ Support project 'SROs' to run benefits workshops during business case development to create high quality benefit registers and benefit maps.
+ Work with SROs and project teams to produce pre and post go-live benefit reports as requested by the Investment Portfolio Board. Provide constructive challenge where benefits are not being managed effectively.
Major programmes
+ Support the Head of Major Programmes and Portfolio to provide assurance on the major programme portfolio (ongoing assurance, gateway reviews, programme health checks).
+ Build relationships with major programme teams, acting as the CPO representative on Major Programme project meetings and deputising for the Head of Major Programmes and Portfolio when required.
+ Support the development of, and provide assurance on, programme reports going to TEC and TMP.
+ Work with the Head of Major Programmes to improve the quality and diversity of reporting on the Trust's Transformation programme to the Board.
Project Assurance
+ Work with the CPO Delivery Leads to define and continuously improve the project assurance process across both capital and non capital projects.
+ Represent the CPO on relevant project and programme boards (both capital and non-capital) in their clinical group, playing an active role to shape and steer top priority projects and provide ongoing assurance.
+ Lead on assurance of key programmes across the portfolio, including business case reviews, gateway assurance and project health checks.
+ Audit reporting compliance of portfolio, including progress against plan, RAID and finances for non-delivery group projects. Work with project teams to improve the quality of information being provided to senior stakeholders. Apply personal judgement to identify where issues are not being reported and to escalate these to senior decision makers.
+ Clearly communicate assurance outputs, including complex and contentious findings and information, to SROs, governance boards and senior decision makers in order to ensure that corrective action is taken for non-delivery group projects.
+ Proactively mitigate risk across the delivery portfolio and provide assurance to leadership of effective risk and dependency management for non-delivery group projects.
Financial Management
+ Ensure that project-related business plans are underpinned by detailed and robust financial plans through budget planning and negotiation of appropriate budgets.
+ Actively monitor expenditure against budget and address problems at an early stage. Work with project teams to improve the quality of financial reporting and forecasting.
+ Proactively monitor resource allocation across the clinical group to ensure alignment to the Trust's strategic priorities.
+ Support the commissioning and procurement of products, equipment, services, systems and facilities, as required for the delivery of the clinical groups portfolio.
Team leadership and development
+ Lead a team of four CPO business partners, with full direct line management responsibility for 2 x 8Bs. Support recruitment across the CPO.
+ Functional management of other CPO team members (e.g. governance and secretariat).
+ Provide peer support to other staff in the CPO, working on cross-CPO projects as required.
+ Actively contribute to the wider CPO, proactively identifying opportunities to improve the team's ways of working.
+ Work on special projects for the Head of Major Programmes and Portfolio as required.
+ Regular horizon scanning of best practice and ways of working within the sector and within project management.
Personal Development
+ Maintain up to date knowledge of a range of relevant skills including project and portfolio management best practice and be responsible for developing and maintaining own CPD programme.
Guy's and St Thomas' celebrates, respects and values the diversity of its staff and patients. We review our policies, procedures and practices to ensure that all employees, patients and carers are treated equitable according to their needs. We are actively committed to ensuring that no one who applies for a job, works or study's at the Trust, or accesses our services is discriminated against on the grounds of race, ethnicity, nationality, disability, religion or belief, age, gender identity , gender reassignment, sexual orientation, pregnancy and maternity/paternity, or marital/civil partnership.
Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. Equality of opportunity is our policy.
As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern so that we can offer services in the evenings or at weekends.
Flexible working
We are committed to supporting all employees to achieve a healthy work life balance and to work in a way that is best for them and our patients. We will consider all requests to work flexibly, taking in to account the individual's personal circumstances as well the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the recruiting manager as part of the on-boarding process.
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+ Formal qualification in Project or Programme management (PRINCE 2 or MSP) or equivalent.
+ Expert knowledge of operations and / or programme management methodologies and techniques.
+ A leader by example with a strong sense of quality and equality and highly effective people and project management skills.
+ Excellent interpersonal, communication (written, oral, presentation, facilitation), networking and negotiation skills, including where performance is a cause for concern or delivery objectives are at risk.

NHS AfC: Band 8c
Guy's and St Thomas' is among the UK's busiest and most successful NHS foundation trusts. We provide a full range of hospital and community services for people in south London and as well as specialist care for patients from further afield including cancer, renal, orthopaedic, respiratory and cardiovascular services.
Guy's is home to the largest dental school in Europe and a £160 million Cancer Centre opened in 2016. As part of our commitment to provide care closer to home, in 2017 we also opened a cancer centre and a kidney treatment centre at Queen Mary's Hospital in Sidcup. St Thomas' has one of the largest critical care units in the UK and one of the busiest emergency departments in London. It is also home to Evelina London Children's Hospital.
Evelina London cares for local children in Lambeth and Southwark and provides specialist services across south east England including cardiac, renal and critical care services. We lead a number of specialist service networks aiming to ensure children are treated locally where possible, but have access to specialist expertise when they need it. Our community services include health visiting, school nursing and support for families of children with long-term conditions.
Our adult community services teams deliver care at the heart of the local communities we serve, working in partnership with GPs, local authorities and other healthcare and voluntary sector organisations. Working with our partners in Lambeth and Southwark, we are focusing on new ways of working to improve care for local patients.
In February 2021 the Royal Brompton and Harefield joined Guy's and St Thomas' NHS Foundation Trust, bringing together world-leading expertise in the care and research of heart and lung disease. Our merger provides a once in a generation opportunity to build a lasting, world-renowned heart and lung centre, providing the highest quality care for patients and conducting world-leading research.
We have a reputation for clinical excellence and high quality teaching and research. We are part of King's Health Partners, one of eight accredited UK academic health sciences centres. In partnership with King's College London we have dedicated clinical research facilities including an MHRA accredited Phase I clinical trials unit.
Patients are at the heart of everything we do and we pride ourselves on ensuring the best possible patient experience as well as safe, high quality care. We are proud to have one of the lowest mortality rates in the NHS. Following a comprehensive Care Quality Commission (CQC) inspection in 2019 we maintained our overall rating of 'good'. Our adult community services achieved a rating of 'outstanding'.
The commitment of our 23,500 staff is key to our success. We are one of the largest local employers and we aim to develop and support all our staff so they are able to deliver high quality, safe and efficient care. The 2019 NHS staff survey results show that we have one of the most engaged and motivated workforces in the NHS. We know this has a positive impact on the care provided to our patients.
We have one of the most ambitious capital investment programmes anywhere in the NHS.