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Personal Assistant

Publicis Groupe, City of Westminster

Personal Assistant

Salary not available. View on company website.

Publicis Groupe, City of Westminster

  • Full time
  • Permanent
  • Onsite working

Posted 2 weeks ago, 18 Dec | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 3e8371bc628041f78c3ada487020a664

Full Job Description

  • Assistant to 3/4 Global Client Leads (GCL's)
  • Proactive & effective diary management of the GCL's you support
  • Producing presentations, agendas, and briefing papers
  • Travel support for GCLs & teams based in London
  • Expenses / Timesheets / Room bookings
  • Working with the EAs with organising & implementing the smooth logistical running of conferences and events of all sizes and audiences (both locally and globally)

    This is a key coordination and assistant role within Zenith International, a Publicis Media brand (part of Publicis Groupe). The Personal Assistant will be confident, diligent with a can-do attitude to join our excellent team of Assistants.
    • Being able to hit the ground running from day one you are expected to have strong IT skills (Microsoft Office), however you will be directly supported by the Director of Business Operations and wider teams. Day to day will be a mixture of dairy management, meeting coordination, travel bookings and ad hoc admin. A key part of this role is to be a real self-starter, proactive, someone enthusiastic who can work alone but also part of a fun & social wider team.,
  • Good computer literacy (MS Office - Excel, PowerPoint, Outlook
  • Proven experience in supporting several senior leaders in a fast-paced environment
  • Excellent levels of attention to detail, communication and organisational skills
  • Ability in reviewing and prioritising workload

    We think big. And act bigger. Stay versatile and interconnected. We approach everything with an inventive spirit and rigorous mindset. Individually we're great, but as a team we're unstoppable. Together, we seek out opportunities, frame problems and solve complex challenges. Our collective brilliance exposes breakthroughs. Our capability unleashes creativity. We pursue a new perspective and deliver a new kind of ROI.
    • Zenith International is the central team, primarily based in London, supporting our local Zenith markets, leading new business efforts, developing thought-leadership, and driving network development for our 250 offices across 95 countries with over 8,000 staff worldwide. We house a large team of multi-faceted communications planners, digital and innovation specialists and client leadership teams. Our global client portfolio comprises a range of category leaders including Adobe, Reckitt, TikTok, Edrington, Coty and Electrolux. Our Commitment At Zenith International, we believe that fostering an inclusive culture where all talent can thrive makes our company stronger and help drive invention in the work we do for our clients better. We also believe it enables a greater idea exchange that fuels innovation and best reflects diverse consumer experiences. We are committed to encouraging our talent to participate in Publicis Groupe's wide variety of talent engagement and inclusion programming, which includes professional development experiences and participation in the company's many business resource groups. These include VivaWomen!, Égalité, MOCA (Men Of Colour Alliance) and more than a dozen others that are thriving across our network. Through advocacy, education and inclusion we foster greater collaboration among our people, which in turn inspires work that provides better experiences for our clients and their consumers.

    Zenith International has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans, we also offer;
  • WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
  • REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
  • HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
  • FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
  • FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.
  • GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.
    • Full details of our benefits will be shared when you join us! Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week. We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process. Please make sure you check out the Publicis Career Page (https://www.publicisgroupeuk.com/careers/) which showcases our Inclusive Benefits and our EAG's (Employee Action Groups).

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