Program Manager Inside Syneos Health Why Work Here

Responsible for developing and managing a variety of pharmaceutical meetings. Works with colleagues to ensure each program is flawlessly executed within budget and has met all the objectives. Responsible for all decisions and recommendations on the program budget and program execution. Duties may include, but not limited to all or some of the following: Meeting Management:

• Point person to lead program development, organisation, execution and on-site management, which includes preparing and managing program timelines and determining effective meeting locations
• Facilitates program planning calls with clients and internal project teams
• Creates and distributes call agenda and call notes
• Creates and manages budgets for multiple meetings and assesses any change in scope against contractual agreements
• Adheres to sponsor compliance guidelines with an acute awareness of compliance restrictions
• Responsible to ensure assigned programs are conducted within the defined budgeted parameters, with managed expectations
• Suggests and implements alternative solutions to problems with timelines, schedules, resources, budgets, and takes corrective action when necessary
• Responsible for venue sourcing/options based on cost and program objectives. Negotiates and executes contracts with hotels and vendors
• Provides clients with budget updates/analysis as needed
• Creates meeting specifications and works directly with hotel to ensure accurate food & beverage, meeting room setup and guest room arrangements
• Oversees registration, housing, air and ground transportation arrangements, secures sponsor approvals for change in scope and, budget exceptions
• Promotes a positive, cohesive team approach during the planning process and onsite execution working directly with hotel, vendors, sponsor, clinical team and attendees
• Reconciles vendor billing
Meeting Support:
• Works closely with Program Specialist to create meeting timelines, meeting specific requirements and ad hoc requirements
• Oversees meeting requirements such as graphics, audio visual, food & beverage, room layouts/diagrams, travel expense guidelines
• Manages registration, housing, air and/or ground transportation arrangements and final reporting
• Knowledge of Cvent to provide:
+ Venue Sourcing + Builds Customised Registration Portal with Approved Graphics, Questions, Location-specific information + Attendee Tracker Uploads (Scrub/Additions/Changes/Declines) + Communications (Save the Dates, Invitations, Travel Confirmations, Reminders) + Manage Shared Mailbox (Registrations, Travel Itineraries, Registration Status) + Manage Meeting Recruitment via Email, Phone Call Follow Ups + Reporting (Daily Reporting Status per Client Specifications)
• Create and prepare all on-site meeting materials and/or app-based information for Clinical and Sponsor review/approval
• Oversee print, pack and shipment of materials, track shipments
• Save all project-related documents on shared drive/program folder following meeting execution
• Knowledge of global regulatory guidelines established in the pharmaceutical industry
• All other tasks as needed and approved by manager
  
  Bachelor's Degree
• Meeting & Events Experience
• Proficient in Microsoft Office applications, with a heavy emphasis in Excel
• Able to travel (up to 50%) including weekends
• Previous meetings or pharmaceutical experience is preferred
Desired Requirements:
• Absorb and Process complex meeting terminology/AV requirements/understand hotel components
• Understanding of budget impacts/how budgets work
• Proficient knowledge of vendor negotiations & contracting
• Have a basic understanding of a Clinical Research Organisation/Contract Commercial Organisation
• Analytical, decision-making and problem-solving skills.
• Manage and lead mid-size to large meetings
  
  Cadent is a Medical Communications company with employees located globally. The home office is in New York City. Cadent specialises in high science, high touch peer to peer medical communications. The company excels in translating complex science into compelling messages that deliver value and action. Cadent builds relationships and collaboration between the biopharmaceutical industry and healthcare professionals.
Work Here Matters Everywhere | How are you inspired to change lives? Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled), Discover what our more than 29,000 employees already know: work here matters everywhere. We work hard, and smart, all in the name of getting much-needed therapies to those who need them most. A career with Syneos Health means your everyday work improves patients' lives around the world. Selecting us as an employer secures a career in which you're guaranteed to: Collaborate with passionate problem solvers Partner with the most diverse team of experts in the industry. From the top down, our people are inspiring. Everyone has a voice and is encouraged to use it. Be empowered and thrive Here, there's no shortage of challenging work, learning and opportunities. Evolve in a growing, global company that is always looking for ways to work smarter and more efficiently. Over deliver and out-perform Challenge the status quo in a highly competitive and ever-changing environment. Be agile and take initiative to find new solutions reflective of the high-quality standards we and our customers expect. Help change lives We take our work seriously. Each day, you'll contribute to improving patients' lives around the world by shortening the distance from lab to life. It's powerful and fulfilling work.