Records Assistant (6 month FTC / Secondment) x 3

As a Records Assistant, you'll play a pivotal role in organising and maintaining a range of records, including digital files, paper documents and drawings. Your responsibilities will include organising and categorising records, ensuring compliance with relevant legislation, safety and standards, alongside assisting with record retrieval and collaborating with the team. Your responsibilities will include:

• Monitor the movement of records and electronic data from and to the Record Centre.
• Provide reports regarding the status of records and data. Input to and maintain data in electronic records management systems.
• Investigate the circumstances of requests of record and data already booked-out or unobtainable and report on the position.
• Supply information only prints, source records, Computer Aided Design (CAD) files and data when required.
• Maintain reference library for records as required.
• Undertake general office duties as directed.
• Assist with the provision of records configuration details, including drawing numbers, version control and records format
• Provide basic advice in relation to Record Centre processes, configuration issues, and compliance to group and company standards.
• Identify areas for improvement in the Records Centre processes., NB Internal Applicants: Please note that secondments are subject to your line managers approval. Please discuss this opportunity with them before applying to avoid disappointment., If you would like any reasonable adjustments support during your application or throughout the recruitment process, please do not hesitate to contact the Resourcing Team who will happily assist.
Below are some examples of adjustments we can make: 1. Changing a provision, practice or ‘the way things are done’ For example, we can give candidates extra time to complete online, tasks or interviews as needed. 2. Changing a physical feature of our workplace For example, office/room layout can be adapted to accommodate individual needs. 3. Providing extra equipment or assistance For example, we can provide sign language interpreters and support workers where needed. Alternative document formats can be made available. There are lots of other adjustments we can consider – please just ask! The recruitment process will consist of shortlisted candidates being invited to take part in the following


• Team player.
• Good written and verbal communication skills.
• Attention to detail.
• Ability to work to agreed deadlines and SLAs.
Nice to have
• Educated to “A” Levels or relevant experience.
• Basic understanding of engineering technology.
• Customer Service Experience.
• Experience of using electronic document management systems.
• CAD experience.
• Records management experience.
  
  We're dedicated to building a diverse and inclusive organisation that reflects the passengers we serve. To achieve this, we're committed to becoming an open, diverse, and inclusive workplace, leveraging the skills and expertise of our talented workforce. Together, we strive to create a safe and accessible railway for everyone. Discover more about the importance of Diversity and Inclusion at Network Rail by clicking here.
Investing in our people is key to enhancing the safety, reliability, and efficiency of our railway system. If you're passionate about making a meaningful impact, then this opportunity is for you! About our people and the recruitment process - We're an inclusive employer of choice and we welcome applications from everyone! We encourage our colleagues to work flexibly, as we know traditional working patterns don't always fit. If you want to consider working flexibly, just let us know and we'll do our best to help and invest in your career with us, whilst you have a healthy work life balance., At Network Rail, we are at the forefront of managing and maintaining the UK's railway infrastructure. This role sits within Route Services, a division of Network Rail that provides our Routes with services so they can help Network Rail deliver a better railway for a better Britain. We support the Routes with a myriad of services and supplies they need to maintain and operate the railway. To learn more, please click here to watch our video. We have three exciting opportunities available for talented and motivated individuals to join our team as Records Assistants at our Network Rail Records Centre. In this role, you’ll be a key player in keeping our records management system running efficiently, ensuring our team has the support they need to succeed. But there’s more to it than just managing records - at Network Rail, we’re dedicated to building a collaborative, inclusive and supportive environment where everyone’s ideas and contributions are valued. You'll have the opportunity to work with a passionate team that appreciates the vital impact of your work. Plus, we’re committed to helping you grow professionally, offering continuous learning and development to expand your expertise in records management. Join us and bring your unique strengths to a role where your work makes a real difference every day!