Senior Facilities Coordinator

We are seeking an enthusiastic and diligent individual who will be a key member of the Facilities team in ensuring the day to day running of the office and its facilities
You will be proactive, adaptable, able to balance competing priorities and problem-solve. You will be able to work independently to complete tasks and identify any areas of concerns in your daily checks.
This role is based in the DMO’s City office and you will be required to attend the office on a daily basis with occasional visits to our disaster recovery centre in East London., You will be responsible for identifying hard and soft service issues and resolving them via the use of cleaning, security and Mechanical & Electrical (M&E) contractors. This will involve reporting the issue, organising the most convenient date and time for their visit and being present when they arrive.
There will be a requirement to ensure they carry out the work to a successful conclusion and to a good standard as it is essential that the DMO remains operational at all times. You will be responsible for deputising for the Facilities Manager when he is absent and ensuring the team stays on track and works to deadlines.
There may be an occasional requirement to manage small projects, generally £25k or less in value, in consultation with the Facilities Manager., This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.
Supporting statement and CV
To apply, please send a CV and covering letter of no more than 750 words to Recruitment@dmo.gov.uk demonstrating how you meet the requirement for this role set out above.
Interview
Applicants for this post will be assessed against the elements of the Success Profiles recruitment framework listed above.
Please visit the following pages to find out more:
+ UK DMO Careers
+ Career FAQ Page
If you need any reasonable adjustments to take part in the selection process, please tell us about this in your application form. If you would like to speak to the DMO recruitment team regarding this, you can contact them via email at Recruitment@dmo.gov.uk. A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

+ Must have good organisational skills and the ability to manage several tasks simultaneously
+ Must have a strong attention to detail to ensure tasks are carried out accurately and to check the work of contractors is carried out to a good standard
+ Excellent communication skills are required as the role requires you to deal with internal clients, external visitors and contractors and always keep the Facilities team and stakeholders up to date on any issues
+ Previous experience and knowledge of DSE assessments
+ Experience with security systems; access control, intruder detection and CCTV systems is essential
Desirable Skills
+ Experience as a fire warden in previous roles would be an advantage
+ Experience as a first aider would also be advantageous but is not essential
+ Holding the IOSH Managing Safely certificate or similar would be an advantage, For this vacancy, we will use the Civil Service Success Profiles to assess you against the following Behaviours, Experience and Technical Skills:
1. Experience: Minimum of 3 years’ experience in a Facilities team. (Lead)
2. Experience: Familiar with Computer based security systems, online management tools as well as Physical security of premises such as intruder alarm, CCTV and access control
3. Technical: Technical knowledge of the aspects of air-conditioning systems, generators and UPS systems
4. Experience: Excellent oral and written communication skills in order to deal positively with the DMO’s internal and external stakeholders (e.g. peers, senior managers, service providers)
5. Behaviour: Evidence of bringing complex issues to a conclusion in a fast-paced environment and managing competing priorities
Candidates – Please note, you will be asked to give evidence in your application of how you meet these criteria., We'll assess you against these behaviours during the selection process:
+ Delivering at Pace
+ Making Effective Decisions

Technical skills
We'll assess you against these technical skills during the selection process:
+ Technical: Technical knowledge of the aspects of air-conditioning systems, generators and UPS systems

Alongside your salary of £34,000, UK Debt Management Office contributes £9,849 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
+ Learning and development tailored to your role
+ An environment with flexible working options
+ A culture encouraging inclusion and diversity
+ A Civil Service pension with an employer contribution of 28.97%