Admin and Contract Officer

We have a fantastic opportunity for a dedicated and detail-orientated Admin and Contract Officer to join our dynamic team here at Community Housing. Working within the Asset Management team you will be supporting the safe and effective delivery of Asset Management services, whilst ensuring all documentation has been submitted and completed in data systems and entered into appropriate files, validating and processing invoices, and managing financial and budgetary controls. Your responsibilities will include:

• Seek excellent customer satisfaction whilst dealing with day-to-day communications with our internal and external customers regarding planned works, ensuring appointments are made and kept, and resolving queries and concerns.
• Assist in maintaining accurate financial records for projects for valuations and payments made. Work closely with the finance teams to ensure accurate processing of invoices, etc
• Maintain accurate records of variations to agreed works / projects and report on the delivery and financial impact of these
• Ensure that asset management projects are correctly established by checking that procedures have been correctly followed at all stages
• Ensure building contracts, agreements, etc., are correctly processed for signing. Ensure that completed signed and sealed documents are correctly stored and copies returned promptly to relevant parties
• Update property records for completed projects by working closely with asset management team colleagues Our ideal candidate will have
  
  A customer focussed approach with a passion for delivering high quality services
• Understanding of asset management projects, including building construction terminology and techniques
• Understanding of contracts and contract administration with ability to review complex contractual documents and service agreements.
• Demonstrable attention to detail and analytical skills
• Strong time management skills, ability to prioritise, and a self-motivator
• Ability to keep clear and detailed records for audit, funding, works valuations, invoice processing, and service charge purposes
• A strong working knowledge of Microsoft suites including
• excel and word