B3 Administrator / Coordinator / Pre-Screening - Pre-Operative Assessment

To work as part of the Pre-Operative Assessment operational & clinical team providing comprehensive Administration / Co-ordination support to corporate services. Working in conjunction with colleagues, service users and internal and external stakeholders. The post holder will work under indirect supervision and will directly contribute to and Co-ordinate the efficient running of the service and Pre-screening. Your responsibilities will include audits, report writing, minute taking and supporting the Operations Manager in development of the service. In addition, you will be scheduling clinic appointments and ensuring capacity is fully utilised using our in-house systems -- to which full training will be provided. Ideally, you have worked within a similar capacity, with experience in providing all round administrative services. The individual will be responsible for performing administrative duties related to pre-operative assessment. Including Sickness, annual leave, and department meetings.,

• To undertake where required typing which may include touch type from audio and/or copy type from written documentation which may include letters, emails, reports and any other
correspondence as required
• Create documents / spreadsheets / reports as required using IT Systems
• Use Trust systems to input electronic data as required
• To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries
• Receiving and dealing with telephone enquiries as appropriate
• To maintain diaries as required
• Input and look up data on Trust IT systems in accordance with Trust policy
• Analyse and extract complex data sets from a number of different sources
• To ensure post is opened daily and dealt with accordingly
• Arrange meetings and appointments as necessary
• To assist colleagues as directed by the Supervisor/Line Manager in times of pressure of work
• Co-operate in the introduction of new technology and new working practices to ensure the
smooth running of the department
• Photocopying, Scanning and filing letters and documents as required
  
  We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to: Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives. UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work. University Hospitals Birmingham is a Smoke-Free premises hospital.