Medical Secretary (MH&LD)

An exciting opportunity has arisen for an enthusiastic and experienced individual to join our Memory Assessment Service Team (MAS) within our MH/LD Directorate Admin Services, in the role of Band 4 Medical Secretary. Due to service requirements, the postholder will be required to work on a weekly basis between 2 sites - Y Delyn, Glangwili Hospital, Carmarthen and Caebryn, Prince Philip Hospital, Llanelli. The base (either Glangwili or Prince Philip Hospital) is to be confirmed depending on the successful applicant.

Working hours are Monday to Friday 09:00am - 5:00pm., The Medical Secretary will act as first point of contact for the department / service for patients, GP surgeries and local pharmacies and deal with all queries both in person, via the telephone and/or e-mail.

Use various Health Board approved Software (eg, WPAS, Vision, CarePartner).

Managing scheduled clinics for MAS, booking rooms, taking phone calls and updating appointments on Care-Partner.

Managing and maintaining clinics, recording clinic numbers for WAG reporting .

Attending Formulation meetings, minute-taking duties, dissemination of Formulation minutes and uploading patient outcomes to CarePartner.

Managing the system for the co-ordination, generation, change and delivery of dementia medication for patients in a timely manner.

Generating, printing, scanning, uploading and posting daily Prescriptions using the Vision system.

Process incoming confidential and routine mail and distribute accordingly.

Use initiative, discretion and service knowledge to action as necessary.

Ensure all outgoing mail is addressed appropriately.

Experience of a range of IT systems including Microsoft Word, Excel, Power Point, and Outlook E-Mail, coupled with proven secretarial skills and previous experience is essential.

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.

Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.

Two integrated care centres (Aberaeron and Cardigan, Ceredigion).

Community facilities, including:

48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.