Conveyancing Assistant

The Conveyancing Assistant is required to offer support to their assigned Conveyancer who has conduct of the client files. In addition to administrative duties required of a secretary, the Conveyancing Assistant, whilst overseen by the Conveyancer, will work to ensure files are progressed promptly and in line with procedures and regulations. This includes a broad range of duties as well as communicating with clients and third parties. All tasks will be completed utilising the case management system to keep a complete and accurate audit trail.
Duties include
· General administrative support to Conveyancer.
· Handle communication with clients, other side lawyers, estate agents and other third parties, as required.
· Deal with new business enquiries and provide quotes to prospective clients.
· Open new files.
· Assist with gathering and recording the necessary documentation to meet AML and KYC requirements.
· Compile contract papers on a sale.
· Request and obtain items such as searches from agreed providers on a purchase.
· Obtain documents as required from HM Land Registry.
· Type up and file basic legal documents and correspondence as directed by the Conveyancer.
· Draft search reports.
· Answer and direct phone calls, including dealing with administrative and straight-forward enquiries.
· Handle exchange of contracts as directed and approved by the Conveyancer.
· Prepare files for completion including obtaining redemption statements, drafting completion statements, internal paperwork and appropriate letters.
· Generate bills as requested by the conveyancer.
· Dealing with completions; ensuring payments are sent and received and requesting necessary cheques etc. liaising with clients, estate agents and third parties and submitting SDLT returns.
· Prepare draft AP1s for submission.
· Assist with requisitions from HM Land Registry and issuing responses where required.
· Assisting in file closures/archiving
You will possess

· Proven working understanding of tasks listed under responsibilities, likely obtained in a previous role as a Conveyancing Assistant, Legal Secretary or similar.
· Familiarity with law, legal procedures and protocols.
· Computer literacy with a good understanding of MS Office software.
· Proficiency in English.
· Excellent organisational skills.
· A good telephone manner.