Director, Database Administration

Salary Not Specified

Jll, City of Westminster

Full time
Permanent
Remote working

Posted 4 days ago, 30 Nov | Get your application in now to be included in the first week's applications.

Closing date: Closing date not specified

job Ref: c0724f63fa1f48f2854e083c42896611

Jll

Full Job Description

Document Control & Administration of Electronic Document Control System. and windows file system. with migration of Current windows file system to EDMS.
Administer the engineering (EDMS) Electronic Document Control System and control of client sourced drawings Technical Manuals and Ad Hoc documents receipts-inwards/issues-outwards.
Respond to document requests from client and client appointed consultants search/find and issue and issue via EDMS and other systems in a controlled recorded manner.
Data preparation and compile drawing registers from existing windows file structure.
Receive and Register and check/report that the format of incoming completed Projects supplied by client appointed contractors meets Client requirements for EDMS.
Prepare & report on documentation Health & Safety/BAU/Statutory/Critical documentation as required by the business.
Ensure a thorough understanding of the Client (EDMS) via training programme.
Train users in the use of the EDMS system.
Receive and take messages/Document requests and where appropriate take action.
To carry out ad hoc duties not listed above as required by the Document Manager or General & Senior Management.
Work with EDMS vendor to build the client system and take over full administrative responsibility for its management once handed over.

To interface with peers, seniors, client vendors and build good working relationships with same
Integrity: keep information confidential where required
Understand Electronic Document Control Systems (EDCS) preferably Autodesk Construction Cloud
Basic Technical Knowledge Building Services
Previous Document Control Experience
'A' Level passes or recognised equivalent
B-Tech Qualification
Knowledge of ISO standard 19650
Basic understanding of BIM and Asset management
Ability to read and interpret technical manuals and drawings
Excellent written and verbal communication skills.
Ability to prioritise work tasks.
Adaptable and flexible in approach to work required.
Effective problem solving skills.
Be able to read and save cad drawings in dwg format.
Reliable -Meeting deadlines and good time management.
Detail conscious.
Results/tasks orientated.
Background knowledge/understanding or engineering or maintenance desirable.
Knowledge of workplace computer systems.
Experience in a similar position would be highly desirable.
Confidence and commitment to providing a high quality, professional service.
Excellent customer Service skills - ability to build and maintain rapport.
Ability and readiness to give instruction to peers-colleagues.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

Director, Database Administration

Full Job Description

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