Medical Secretary

The post holder will be required to provide high quality and comprehensive secretarial support to the Psychology Team and play a key role in supporting them achieve their objectives.
The successful candidate should be able to demonstrate their ability to work on their own initiative, manage diaries, prioritise commitments and work to ensure tasks are carried out in a timely and efficient manner.
The successful candidate will organise, attend and complete minute taking of meetings and accept responsibility for drafting agendas, collating papers, coordinating equipment and administrative follow up., + To undertake non-routine activities, which may be delegated by the line managers, senior managers or other members of the psychology team.
+ First point of contact for service users, family and carers dealing with a range of enquiries or concerns in person or over the telephone. This may involve arranging for an interpreter.
+ Provides the provision of a full secretarial service to the psychology team including triaging of e-mails and post, administering annual leave and study leave applications, booking attendance at training events and conferences and liaising with designated staff to ensure accommodation and travel is booked as required.
+ Provides a comprehensive word processing service from shorthand and/or audio dictation (including letters, reports, memos, minutes etc) accurately and in a timely manner.
+ Accurately inputs, updates and retrieves data using a variety of data collection systems (electronic and paper-based) including booked admissions, patient records, clinical coding etc and any new systems that may be introduced in the future.
+ Manages the diaries of managers and other psychology staff.
+ Organises workshops and conferences that may include the identification and booking of venues, speakers, catering and equipment, liaising with designated staff to ensure accommodation and travel is booked as required and corresponding with applicants and course facilitators.
+ Undertakes general office duties as necessary including faxing, photocopying, filing etc.

Working for our organisation
We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.
From education and prevention, to crisis and specialist care -our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.
We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.
We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.
We won't rest until everyone in our region has the mental health care they need, to lead their best possible life., TEWV encourages and supports all staff to be vaccinated as this remains the best line of defence against COVID19.
Tees, Esk and Wear Valleys NHS Foundation Trust is committed to the protection of staff, service users and visitors to the Trust from second hand smoke and currently operates a no smoking policy which ensures all buildings and grounds are smoke free.
We are an equal opportunities employer and welcome applications from individuals who have experience of mental ill health or learning disabilities. Our service users and carers tell us our staff should be consistently concerned with maintaining and improving care with pride, empathy and compassion.
This job advert may close as soon as sufficient suitable applications have been received. If interested please apply for this post as soon as possible.
In order for your application to be successfully processed we will require references from your current and previous employer(s) which must cover a minimum period of three years. Please ensure that the reference section of your application is completed appropriately giving the address, telephone number and work email address of each of your current and previous line manager(s). If this section is not fully completed your application may not be processed.
If your application is successful, the information you give on your application form will be used to create and be retained on your electronic staff record and to provide access to core Trust systems.
Please note that if the post you are applying for requires a DBS check, you will be required to also subscribe to the DBS Update Service, if successful, and thereafter renew your subscription each year. The Trust will reimburse the subscription fee.
After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, that as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website.
By applying for this post you are agreeing to Tees Esk and Wear Valleys NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
Candidates who are shortlisted for interview will be contacted by e-mail. You should check your SPAM folders as well as your inbox. If you have not been contacted within 4 weeks of the closing date you should assume your application has been unsuccessful.

An excellent opportunity has arisen for a highly motivated, experienced and flexible secretary to join the administration team at Ridgeway, Rosebery Park Hospital., The successful candidate will have very good interpersonal and communication skills with evidence of a good standard of general education and in depth knowledge of the Microsoft Office package, including Word and Excel, as well as audio, email/internet and use of MS Teams.
The post holder will at times be the first point of contact with service users, carers, family and members of the public and should be able to interact compassionately and promote at all times a positive image of people with mental health difficulties
Experience of working within an office administration environment is essential, as well as significant secretarial experience at a senior level., We are able to offer sponsorship for a Health and Care Worker or Skilled Worker visa, subject to candidate and position eligibility. Please review the job eligibility guidance for skilled workers here: Skilled Worker visa: Your job - GOV.UK (www.gov.uk) and for the Health and Care Worker visa here: Skilled Worker visa: eligible healthcare and education jobs - GOV.UK (www.gov.uk)

We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.
From education and prevention, to crisis and specialist care -our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.
We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.
We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.
We won't rest until everyone in our region has the mental health care they need, to lead their best possible life., Here at Tees, Esk and Wear Valley Foundation NHS Trust we want you to have a positive experience when you start your new role with us. To ensure you have great welcome, for all new starters joining the Trust, we offer two start dates per month on the 1st and 3rd Mondays of that Month.