Rota Coordinator

We are seeking to recruit an enthusiastic, skilled and motivated individual to join our team. The post holder will be responsible for providing a high-level comprehensive rota coordination for the department's clinical leads and fellows, as well as support of the Radiology training programme lead. Furthermore, the role will provide support for validation and external imaging processing.
We are looking for someone who embodies our Trust Values and someone who appreciates the importance of quality administration in the delivery of healthcare. The successful candidate will have prior experience in an administrative setting and feel confident to make decision and liaise directly with clinical staff. Ability to work autonomously and prioritise their own workload with a commitment to completing tasks to the best possible standard.
Only applicants who outline how they meet the criteria in the Person Specification will be shortlisted. The use of AI will be monitored and if applicants have used it this should be declared in the supporting statement., + To manage the rota for 26 consultants, within Body Radiology, Neuroradiology and Interventional Radiology.
+ Be the first point of contact for the three clinical leads around scheduling conflicts in their calendars.
+ Be the first point of contact for clinicians to report absence (planned leave and sickness/emergency leave) and support cover arrangements with management for resulting gaps in operating and scanner lists, clinics and on call cover
+ To support validation of RTT and DM01 on a weekly basis, deliver high quality administrative review that impact documentation of patients' pathways and overall impacting the Radiology department's monthly performance
+ To escalate long waiters within performance to subsequent modality's team leaders and Assistant Service Managers in accordance with the Trust's Access Policy.
+ To be responsible for ensuring appropriate cross-cover arrangements, such as daily case assignments to the appropriate clinician, are used to review all referrals within the stipulated reporting timescales
+ To manage daily the referral inboxes (internal and external) with timely and high-quality communication towards Radiology Consultants for urgent reporting.
+ Demonstrate excellent communication and interpersonal skills including the ability to exercise diplomacy and a good telephone and email manner
+ To identify and implement ways of improving the systems (Health Roster, Excel and Epic based rota listing) within the service

Working for our organisation
GOSH is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from bias and discrimination.
We are committed to being a diverse and inclusive employer and foster a culture where all staff are valued, respected and acknowledged. All applicants will receive consideration for employment without regard to race, colour, national origin, religion, sexual orientation, gender, gender identity, age, disability status or length of time spent unemployed.
We particularly welcome applications from BAME communities, people with disabilities and/or long-term health conditions and LGBT+ community members.
We have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently. We are proud to be accredited as a Disability Confident Employer, a member of Business Disability Forum and a Stonewall Diversity Champion.
We have active and Executive supported BAME, LGBT+ and Allies, Disability and Long-Term Health Conditions and Women's staff networks. Staff networks are employee-led groups formed around interests, issues and a common bond or background. Staff network members create a positive and inclusive work environment at Great Ormond Street Hospital by actively contributing to the Trust's mission, values and efforts specific to inclusion. All of our staff networks are open to any employee.

An exciting opportunity has become available in the Core Clinical Services Directorate at Great Ormond Street Hospital for Children NHS Foundation Trust (GOSH).

The recruitment process for all admin and clerical roles at Bands 2-4 will be a two stage recruitment process whereby shortlisted candidates will undertake an online literacy, numeracy, ICT and typing test. Only those candidates who pass the competency test will proceed to a formal interview.
The closing date given is a guide only. There may be some occasions where we have to close a vacancy once sufficient applications have been received. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
Only those candidates who clearly demonstrate how they meet the person specification criteria for this post will be shortlisted. Please note that where high volumes of applicants have been received, additional criteria may on occasion be used to determine the final shortlist.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
We are an accredited Living Wage Employer.