Personal Assistant / Senior Administrative Officer

Swansea Bay University Health Board reserve the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore we encourage early applications to ensure consideration for this post. Prior consideration for this vacancy will be given to staff currently awaiting redeployment and we therefore reserve the right to withdraw this advert at any stage. The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable., We are seeking a highly organized and proactive Personal Assistant / Senior Administrative Officer to join our dynamic team as we support the organisations financial recovery and sustainability. This role is pivotal in providing comprehensive administrative support to our senior management team, ensuring the smooth and efficient operation of our services. This is an exciting opportunity to join a new team that supports and works across all areas of the health board.,

• Provide high-level administrative support to senior management, including diary management, meeting coordination, and minute-taking.
• Handle confidential information with discretion and professionalism.
• Prepare reports, presentations, and correspondence.
• Coordinate and manage projects, ensuring deadlines are met.
• Liaise with key stakeholders, maintaining effective communication channels.
• Assist in the planning and organization of events and meetings.
• Perform other administrative duties as required to support the team., The post holder will provide a comprehensive, efficient, and effective high quality administrative service and be the first
point of contact for the Service and Team, ensuring a professional and positive attitude at all times and will:
• Organise and plan the daily schedules, dealing with sensitive and confidential information appropriately, utilising
diplomacy at all times.
• Assist the Managers and Team in undertaking projects and tasks to support their workload and provide accurate and
well-presented correspondence, reports, and letters.
• Participate and contribute towards the development of electronic working models in order to maximise the benefits of
desktop technology and improve processes across the Service dealing with correspondence emails, letters, reports, memos, faxes, complaints, and requests from internal and external bodies. Using own judgement to initiate and prepare responses on behalf of management or respond directly as appropriate. Ensuring all responses are provided within the required timescales.
• Work autonomously through working day and manage workload effectively undertaking other duties/projects as be
required, Equality remains at the centre of the Health Boards policy-making, service delivery and employment practices. We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, gender, sexual orientation, gender identity/reassignment, race, religion, disability, pregnancy and maternity and marriage and civil partnership. We are a Disability Confident Employer and applications are welcomed from persons with disabilities. A disability will not prejudice your application. If you are unable to submit your application in the requested format because of a disability please contact the Recruitment Team, who will agree a more suitable way for you to apply. All disabled applicants who meet the essential criteria listed in the Person Specification will be invited to interview.

Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English., We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board. As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation. You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you. There are also apprenticeships, work placements and volunteering roles available. We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled. Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do. If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further., Swansea Bay University Health Board is committed to supporting its staff and processes to fully embrace the need for bilingualism thereby enhancing service users experience. In our commitment to increase the number of staff able to communicate in Welsh with patients and professionals, we would particularly welcome applications from Welsh speakers.