Administrator of Practice Learning

Job Summary: To act as the first point of contact for face to face, telephone and email enquiries in relation to practice support within the Faculty of Health, to include day to day liaison with students, external agencies and other University departments. To allocate placements and provide administrative support within the Practice Learning Support Unit, this will incorporate administrative duties related to the quality of placement allocation, audit and evaluation processes and problem solving.,

• To provide a high-quality accessible customer focussed service to meet the needs of
students, staff and stakeholders.
• Responsible for allocation of students to placements across a variety of
programmes. Liaise with placement areas, academic teams and students in relation to placement arrangements after due consideration of Health and safety documents, professional body requirements and safeguarding checks.
• Maintenance and use of associated IT systems to support placement learning,
outside of the normal university structured systems. To include the preparation and maintenance of practice related records, monitoring attendance (to include sickness and absence), and the processing of travel claims and invoices.
• Work with programme teams to ensure that programme related assessment
documentation is produced and available within the given timescale, to include any amendments as required.
• Assist the Placement Learning Support Unit Manager in the planning of allocation
periods and placement experiences.
• Liaise with programme teams to arrange uniform sizing for new students.
Processing, ordering and distribution of uniforms to students.
• Liaise with the programme admin team/programme manager in relation to student's
suspension/resumption, and the processing of documentation in relation to this.
• To assist in the implementation of new procedures as a result of change in
external/university policies.
• To service committees as directed by line manager and attend internal and external
meetings as and when required. Provide support for events, and to record attendance and manage database system to import and export data.
• Any such duties commensurate with the grade, as may be deemed necessary by the
Practice Learning Support Unit Manager.
• A commitment to LJMU's values and regulations and Equality and Diversity Policy.
• Commitment to adhere to and promote the ethos of Respect Always as set out in the
Respect Always Charter.
• Liverpool John Moores University recognises and is aware of its Social, Economic
and Environmental responsibilities; the post holder is required to minimise environmental impact in the performance of the role and actively contribute to the delivery of LJMU's Environment and Sustainability Policy.
• The post-holder's mandatory Health and Safety responsibilities, which have been
agreed by the University's Strategic Management Team, are contained in Section 2 of the University's Safety Management Code of Practice MCP1 Organisation for the Implementation of the Health and Safety Policy.
• For some of your activity, from time to time, you may be required to contribute to
externally funded projects such as research or EU projects.

The person specification describes the skills, experience, knowledge and aptitude requiredto perform the duties of this post effectively. The criteria order listed should not be taken toimply their relative importance. Both paid and unpaid experience may be relevant., Five GCSE passes, including Maths and English (Grades A
• - C) Application and
InterviewGood interpersonal skills Application and InterviewAble to work under minimum supervision and as part of a team. Application and InterviewAbility to work under pressure to strict deadlines. Application and InterviewExcellent written and oral communication skills Application and InterviewDiscretion, tact and diplomacy Application and InterviewAble to assimilate and present data with accuracy and attention Application andto detail InterviewCapable of working collaboratively with people across the Application andUniversity in a professional manner to provide a seamless and Interviewprofessional administrative service.Experience of dealing discretely with confidential and sensitive Application andinformation InterviewAbility to work flexibly Application and InterviewWilling to participate in training and development programmes Application andappropriate to the needs of the post. InterviewWilling to learn from others in order to enhance own professional Application andpractice InterviewAbility to work flexibly Application and InterviewAbility to prioritise workload and multitask Application and InterviewGood organisational skills Application and InterviewGood keyboard skills. Application and InterviewProficiency in the use of Microsoft office, Outlook, Word, Excel, Application andDatabases with the ability to produce clear and concise Interviewinformation.

Financial benefits: Competitive salaries based on a low contractual 35 hour working week. 17.5% employer contributions to pensions for non-academic staff enrolled into Local Government Pension Scheme (LGPS). 28.68% employer contribution to pensions for teaching staff enrolled into the Teachers' Pension Scheme (TPS). Work life balance: Excellent annual leave provision. 30 days for support staff and 35 days for staff and senior managers grade 8 and above. 8 UK bank holidays and up to 5 University closure days between Christmas and New Year. Family friendly policies and a range of benefits to support including job-shares, flexible working hours and part-time roles where possible. Health and wellbeing: Regular wellbeing support initiatives throughout the year. Access to a trained counsellor via Employee Assistance Programme (EAP). Plus a programme of activities and range of support and resources to help look after your mental and physical wellbeing. Career Benefits: Continuous development opportunities to enhance your knowledge and meet your career ambitions, including LinkedIn Learning. Making a difference: LJMU Climate Action - be at the forefront of initiatives to tackle climate change. Share experiences and challenge unfair practices with our Diversity and Inclusion Staff Networks. Opportunity to volunteer at graduation ceremonies, clearing and open days. Discounts and other benefits: A reward and benefits platform, giving savings on day-today purchases across a range of retail outlets. Interest free loans repayable across twelve monthly instalments, including loans for annual travel season tickets and cycle to work scheme. Massively discounted gym and fitness classes at the University Sport Building.