Clinical Audit Administrative Assistant

An opportunity has arisen for a Clinical Audit Administrative Assistant to join the Stockport NHS FT clinical audit team. The team supports clinical and non-clinical teams within the Trust with the facilitation of clinical audits, projects and with the development and supply of health care documents.
The office assistant will be one of three and the roles involve the location and transporting of patient case notes, the printing and delivery of health care documents, inputting data to various computer systems, diary management, minute taking, administration of clinical audit forums and general office administration.
There are physical elements to the role and therefore the post holder needs to be mobile and in good health.
The post requires data input to various computer systems; requiring speed and accuracy, updating Excel spreadsheets and documentation using Word software.
The post holder is required to have a positive, can do approach to their work and will be required to work on their own initiative as well as being a team player., The post supports team members with diary management, consumable ordering, attendance recording, arranging meetings, booking rooms, coordinating and taking minutes at various meetings, the retrieval and distribution of case notes to and from departments or located in the Evolve system. Data input, updates to documents templates and printing clinical documentation. Speed and accuracy are both required for this role.
An assistant may be required to be responsible for one of the work areas but will be trained on other aspects to allow for cover & flexibility within the team., Responsible to the Clinical Audit Manager, the post-holder will provide support as required to the Clinical Audit Department and personal assistance to the Clinical Audit Managers.
The responsibilities of the post include supporting team members with diary management, consumable ordering, attendance recording, arranging meetings, updating records pre and following clinical audit & quality forums, booking rooms, coordinating and taking minutes at various meetings, the retrieval and distribution of case notes to and from departments or locating in Evolve. Data input, updates to documents templates and photocopying of clinical documentation.
An assistant may be required to be responsible for one of the work areas but will be trained on other aspects to allow for cover & flexibility within the team.
The team work to deadlines which must be met in order to deliver the Key targets for the Trust.

Communications
+ Provide reception duties including managing telephone and mail communications.
+ Attend regular monthly team meetings.
+ Maintain effective communication within and outside of the Department.
+ Maintain & update microsite
+ Build relationships with Trust staff in Medical records & wards when collecting or delivering item

Planning and organising
+ Retrieve and distribute case notes using the hospital PAS system.
+ Organise rooms and support planning of meetings/CA events
+ Keeping accurate records for various work areas.
+ Prioritise case note requests.
+ Prioritise and organise your workload dependent upon demands and deadlines.
+ Deliver documentation in accordance with schedule.
+ Responsibility for the printing and distribution of clinical documents to wards and clinical areas on the Stepping Hill site

Stockport NHS Foundation Trust
There are lots of good reasons to choose to come and work at Stockport NHS Foundation Trust. A dynamic integrated Trust with integrity and vision. Exactly the same qualities you'll see in yourself. Stockport NHS Foundation Trust aims to be the organisation of choice for patients and an employer of choice for staff. In order to continually improve all aspects of our patient experience, we rely upon having a highly skilled, motivated, diverse, productive and patient focused workforce.
Stockport Foundation Trust is one of four 'specialist' hospital sites in Greater Manchester. Being a 'specialist' hospital will enhance our general surgery, anaesthetics, critical care and emergency medicine for the benefit of people in Stockport, High Peak, Cheshire and across Greater Manchester.
Our values 'We Care, We Respect, We Listen' are at the heart of everything we do, and come from our promise: 'Making a difference every day.' They drive the behaviour and actions for everyone in our organisation.
In your application for this post, please describe how your experience and skills align with 'Our values-based behaviours' ( see additional documentation) and provide examples.
Greater Manchester Continuous Service Commitment
As well as recognising previous NHS service, Stockport NHS Foundation Trust is a member of the Greater Manchester Continuous Service Commitment. If you are currently employed by Greater Manchester Local Authority, Combined Authority, GMFRS, TfGM as well as other public service organisations, Stockport NHS Foundation Trust will recognise your previous service for sickness and maternity/paternity/adoption entitlement and also for annual leave purposes (providing there has been no break in service). If you currently work for one of the above organisations and successfully apply for a post with Stockport NHS Foundation Trust, please ensure the Recruitment team are aware so that this service is reflected in your contract of employment.
Our Values:
We Care
About each other
Our patients and their families
The communities we serve
The environment
We support them and deliver on their promises
We Respect
Each other
Our patients and their families
Our partners
We are kind and helpful, and we expect the same in return
We Listen to
Each other
Our patients and their families
Our partners
We act and learn from what we hear, We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population., Stockport NHS Foundation Trust is committed to promoting and championing a culture of diversity, fairness and equality for all applicants and employees. Applications are welcomed from all backgrounds and we strive to reflect the community we serve in our diverse workforce. Our "two tick" kite mark guarantees a candidate with a disability, who fulfills the essential criteria, an interview at the Trust. We can make reasonable adjustments, and offer support and advice in a variety of ways on request.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
+ Between 27-33 days of annual leave plus bank holidays
+ NHS pension scheme membership
+ Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
+ NHS Staff discounts
+ Cycle to work scheme
+ Salary finance - for loans, savings, budget planning and tips on managing debt
+ Stockport Credit Union- for local financial advice