Office Manager - Administration

An exciting opportunity has arisen for a highly motivated and creative individual to join Halton Community LD Team for Adults with Learning Disabilities. You will be based at the Bridges Learning Centre, Crow Wood Health Park in Widnes which covers the areas of Widnes and Runcorn.

The purpose of the role is to ensure the provision of a comprehensive, confidential, accurate and timely secretarial and administrative service to the service manager and team members. including personal responsibility for a number of delegated tasks, supervision of other secretarial support staff within the Service as and when required. To assist the team in the delivery of strategic objectives incorporating establishment of systems and processes.

Main duties of the job

Work with others in the administration team to develop and maintain appropriate administrative systems.

Prepare and maintain duty rotas and other management documentation as required.

Communicate with clinicians and members of the public on a daily basis.

Use own initiative to prioritise workload and escalate conflicting priorities to managers as appropriate.

Respond to all telephone, e-mail and general enquiries ensuring that appropriate messages are emailed, or action is taken, and referring to the relevant member of the team as necessary.

Produce documents and reports, using various computerised systems, as and when required.

Develop and maintain databases and spreadsheets.

Contribute to and maintain standard operating procedure in relation to administration for the team.

Prepare papers and agendas for meetings as required. Attend and transcribe minutes and distribute accordingly. Set deadlines for typing/ checking the notes and gathering agenda items to ensure timely distribution of paperwork.

Maintain appropriate supplies for the team, being responsible for all necessary ordering of supplies/ equipment.

Complete stock and non-stock requisitions, order goods services and/or equipment for the team and act as authorised signatory where appropriate.

Supervise and manage other members of the administrative team as required, allocating duties as necessary.

Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.

We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.

At the heart of all we do is our commitment to 'perfect care' - care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.