UNISON Team Administrator

As a member of the UNISON Liverpool Hospitals Health Branch (LHHB) the post holder will provide clerical and administrative support to the team. The post holder will support the Project lead in ordering campaign materials and may attend sites across the city. They will provide support for Branch campaigns, ballots and the organisation of conferences and seminars, as required., Support the project lead in ordering campaign materials Provide support for branch campaigns, ballots and the organisation of conferences and seminars Maintain confidentiality in all aspects of the role Support the smooth running of the branch office., To provide first point of contact for UNISON Members requiring support from the Branch, providing necessary information or referring them to the appropriate UNISON representative or Branch Management Team. Ability to communicate clearly and precisely with a diverse range of individuals at all levels and using a range of methods including face to face, telephone and email. Opening, sorting and date stamping the department internal and external post. Photocopying documents, and issuing information emails as required. Sending information to members, maintaining confidentiality. To liaise with manager to maintain a quality information system and identify potential flaws which would affect data. Attend and minute meetings as and when required, maintain a log of required actions and decisions, and manage the actions log providing updates as required by the UNISON Management Team. Provide administrative support to the Project Team in all aspects of work relating to Projects. This will also include the co-ordination of diaries, arrangement of meetings, venues and catering requirements etc. To access the database to retrieve information and produce statistics and reports for the Branch. Manage and update the filing system, archiving notes as necessary. Responsible for stock control and ordering stationary as required from reprographics and stationers. Provide clerical and administrative support for staff., The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working. The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24. Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £23 (standard disclosure) or £43 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. DBS applications submitted from 2nd December will be subject to the new DBS fee of £26.50 (standard) and £54.50 (Enhanced). From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years. Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa. This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures. Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation. All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action. As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence.

Good communication and organisation skills are essential, as well as having previous clerical experience.,

• NVQ 3 qualification or demonstrable administrative knowledge equal to, Experience of working in a busy office environment, Understanding of confidentiality and GDPR, Knowledge of the role of Unions in the work place, IT Skills
• Good communication and organisational skills
• Previous clerical experience
• Able to maintain confidentiality
• Able to work on own initiative and as part of a team
  
  UNISON is the UK's largest union, serving more than 1.3 million members. We represent full-time and part-time staff who provide public services, although they may be employed in both the public and private sectors. UNISON represents and acts for members working in a range of public services and utilities. We represent members, negotiate and bargain on their behalf, campaign for better working conditions and pay and for public services.
UNISON Liverpool Hospitals Health Branch (LHHB) has Members over 7000 in all acute NHS Trust across the Liverpool City Region; Liverpool University Hospital NHS FT ( Aintree, The Royal and Braodgreen), Liverpool Heart & Chest Hospital, Liverpool Women's Hospital, Alder Hey Children's Hospital, The Walton Center and Private Contractors.